Richland County Ambulance Service Secretary
Richland County Ambulance Service is seeking a Secretary to provide secretarial tasks for the Richland County Ambulance/Emergancy Management Departments. This position will be contracted through the Southwest Wisconsin Workforce Development Board (SWWDB).
This part time,limited time employment position is expected to work 20-29 hours per week for 3-6 months. The hourly rate is $15.00 per hour.
Please email a cover letter and resume to swwdb.jobs@swwdb.org. Questions regarding the position may be directed to Danielle Thousand at 608-314-3300, ext. 224.
This position will remain open until it is filled.
Job Description
| Employed By: | Southwest WI Workforce Development Board |
| Suite 2 | |
| 1370 N Water Street | |
| Platteville, WI 53818-0656 | |
| Contact: | Danielle Thousand, Business Manager (608) 314-3300 ext. 224 |
| Reports To: | EMS/Emergency Management Director |
| Department: | Ambulance/Emergency Management |
Purpose of Position:
The purpose of this position is to perform secretarial tasks for the Richland County Ambulance/Emergency Management Departments.
Essential Duties:
The following duties are normal for this position. These are not to be construed as exclusive or all-inclusive. Other duties may be required and assigned.
- Performs a variety of secretarial tasks: Answers telephone – provides information for departments; open daily mail – distributes mail to appropriate recipients and answer mail as appropriate; greets visitors, answer questions, assist in the completion of forms for Departments; operates and maintain office equipment (computers, printers, typewriter, calculator, copier and shredder); performs routine maintenance of office equipment; tracks and maintains Coordinators/Directors calendar; schedules meetings; orders and maintains office supplies; composes responses to routine correspondence; orders and stocks adequate reporting supplies in ambulances as required; schedules meetings in two (2) conference rooms adjacent to office; maintain filing system for departments; update computer operating systems, program and data files as necessary for departments; designs and originates forms as appropriate to report, record, or analyze information required for department of personnel activities. Schedules and implements ambulance transfers; and provides responses to routine questions for the departments.
- Performs a variety of accounting tasks: creates billing statements for ambulance transfer records and determines appropriate payer and course of action; maintain insurance filing system for ambulance; prepare billing statements for insurance and patients for payment on accounts; bill Medicare claims electronically; distribute copies of ambulance bills and receipts to County Clerk’s office for record keeping; deposit payments received weekly to County Treasurer; prepare weekly and monthly receipts for County Clerk’s office; tracks balances in budget categories for departments.
- Maintains EMT records include: prepares report on EMT call and wages; maintains EMT call schedule; maintains current EMT list of liability insurance records; maintain and coordinates EMT vaccination and immunization records; assist in scheduling training; maintains CPR and State licenses expiration dates; and maintains EMT phone and auto license list.
- Manages Department in absence of Coordinator/Director with the following duties: manage and take responsibility as required for emergency situations in or out of the office; assist in coordinating multi-agency response to all emergency situations within the County; knowledge of County, roads, road conditions and advisories; and an understanding of the Super Doppler Weather System.
- Attends seminars and do home study as required to stay current in changes to insurance programs, payment policy, procedures and form requirement.
- Attend training or do home study as required to stay current in changes with Emergency Management.
- Assist local farmers in preparing reports for agricultural chemicals on hand.
- Answer questions of local companies and townships about Tier II forms for hazardous, flammable or otherwise toxic chemicals.
- Perform a variety of duties during disaster situations: assists/advise public and township officials seeding Federal Aid/loans; assist Red Cross; alert director and other responders (DNR, DATCP, Fire Department, Federal EPA, etc.) in hazardous material spills.
- Maintain “Child Alert 10-33” program/copies for ambulances, Sheriff’s Department and Department office.
- Manage logistics and coordinate resources in times of disaster.
- Keep Regional Office of Emergency Management appraises of condition in times of disaster.
- Assist and advise the public in times of declared disasters – reporting their losses to assist them in seeking Federal Aid, Loans, and Grants.
- Assist Township Chairman in completion of proper forms for State funds in response to declared disaster situations involving their townships.
Minimum Training and Experience to Perform Essential Job Functions:
- High School diploma with three years secretarial experience, or any combination of education and experience that provides equivalent knowledge, skills and abilities.
Physical and Mental Abilities Required to Perform Essential Job Functions:
Language Ability and Interpersonal Communication:
- Ability to analyze data and information using established criteria,, in order to define consequences and to consider and select alternatives. Ability to compare, county differentiates, measures and/or sort data and information. Ability to assemble, copy, record and transcribe data. Ability to classify, compute, tabulate, and categorize data.
- Ability to advise and interpret on how to apply policies, procedures and standards to specific situations.
- Ability to communicate effectively with Coordinator/Director, other county Department staff, law enforcement, fire fighters, EMT’s coroner, physicians, nurses, patients, insurance company representatives, emergency communication personnel and State Division of Emergency Management.
- Ability to use advisory data and information such as medical dictionaries, computer operating manuals, procedures, guidelines, non-routine correspondence and laws.
Mathmatical Ability:
- Ability to add, subtract, multiply and divide, and calculate percentages, fractions and decimals.
Judgement and Situational Reasoning Ability:
- Ability to apply situational reasoning ability by exercising judgement, decisiveness and creativity in situations involving a variety of predefined duties subject to frequent change.
- Ability to use functional reasoning development in performing activities within rational systems involving diversified work requiring exercise of judgment.
Physical Requirements:
- Ability to operate equipment and machinery requiring simple, periodic adjustments. Ability to move and guide material using simple tools.
- Ability to exert heavy physical stress involving climbing and balancing. Ability to handle, finder and feel. Ability to lift, carry, push and pull. Ability to stoop, kneel, crouch and crawl. Ability to operate office equipment including telephones, computer keyboard, calculator, photocopier, etc.
- Ability to recognize and identify harmonious or contrasting combinations of, as well as recognize individual characteristics or colors, forms, sounds, tastes, odors, textures etc. associated with objects, materials and ingredients.
Environmental Adaptability
- Ability, in regard to environmental factors such as temperature variations, odors, toxic agents, violence, noise, vibrations, wetness, disease and/or dust, to work under unsafe and uncomfortable conditions.
