Left to Right: Beckman Mill (Beloit), House on the Rock (Spring Green) & Grange Mall (Evansville) Left to Right: Boscobel Heritage Museum, Grant County Court House, Don Q Inn in Dodgeville Left to Right: Beloit Snappers, Brodhead Historical Museum, Zonta Park & Municipal Building in Beloit Left to Right: Badger Mine & Museum in Shullsburg, Ten Eyck Apple Barn in Brodhead, Milton House in Milton Left to Right: Old Water Tower in Clinton, Riverside Park in Beloit, Thresheree in Edgerton Left to Right: Lake Montesian in Monticello, Cassville Ferry, The Point in Potosi

Workforce Development Services / One-Stop Operation Request for Proposals

Time Line | Letters of Intent to Propose | SWWDB Communication & Blackout Period | RFP Document | Required Forms & Attachments | RFP Opening | Q & A

The Southwest Wisconsin Workforce Development Board (SWWDB) is issuing this Request for Proposal (RFP) to solicit qualified organizations with the expertise and capacity to coordinate the delivery of workforce services and deliver Title 1 workforce development services, as defined and authorized under the Workforce Innovation and Opportunity Act (WIOA), including relative National Dislocated Worker Grants, to adult and youth customers located in Grant, Green, Iowa, Lafayette, Richland and Rock counties.

It is the Respondent’s responsibility to be familiar with all laws, statutes, rules, regulations, state and local plans, policies and procedures that are applicable to the aforementioned services. Furthermore, proposals shall sufficiently articulate the Respondent’s plan of action to deliver the solicited services and demonstrate a successful performance record of delivering the indicated services.

Time Line

All times shown are Central Standard Time (CST) and are estimated to the best of SWWDB’s ability. SWWDB reserves the right to adjust the schedule when it is in the best interest of SWWDB or to extend any published deadline. SWWDB shall conduct all activities virtually when possible.

Date Time Procurement Action
February 17, 2021 12:00 p.m. RFP Issued
February 23, 2021 12:00 p.m. Letter of Intent
February 24, 2021 4:00 p.m. Deadline to submit Questions
February 26, 2021 2: 00 p.m. (Virtual) Proposer’s Conference
March 3, 2021 4:00 p.m. Answers to Questions posted on www.swwdb.org
March 31, 2021 12:00 p.m. Deadline for Proposal submittal
March 31, 2021 2:00 p.m. (Virtual) Public Opening
April 1, 2021 8:00 p.m. Evaluation Period Begins
April 19, 2021 5:00 p.m. Executive Committee-Conditional Approval
June 9, 2021 7:00 p.m. Final Award Approval by the full Board
June 10, 2021 8:00 a.m. Contract Negotiations begin
July 1, 2021 8:00 a.m. Provision of Services Begins

Letter of Intent to Propose

A letter of intent is required and will ensure interested parties receive notices of RFP updates and events. Letters of Intent must include Respondent contact information (name, title, telephone number and email address) and be sent to RFP@swwdb.org by 12:00 p.m. on February 23, 2021. Letters of intent will ensure an invite to the Proposer’s Conference.

All questions/requests for clarification are to be submitted via email to RFP@swwdb.org by 4:00 p.m. on February 24, 2021. SWWDB will answer questions posed after this date, but encourages Respondents to submit as soon as possible.

SWWDB reserves the right to reject any or all questions or requests for clarification, in whole or in part.

All responses to written questions/requests for clarification that are accepted by SWWDB will be posted to the SWWDB website (www.swwdb.org) no later than 4:00 p.m. on March 3, 2021.

SWWDB Communication and Blackout Period

To avoid actual or perceived conflict, or undue influence over the process, all Respondents (including current Operators/Service Providers) are prohibited from contacting any SWWDB board member, committee member or staff (other than the contact listed above) regarding this RFP. Contact with anyone for purposes of influencing the outcome of the procurement will result in disqualification of the prospective Respondent from this competitive procurement process.

For a full description of this RFP and for more information, please see the PDF file linked below.


Required Forms & Attachments

RFP Opening

The RFP bid opening process will be a virtual event held on March 31st, 2021 at 2:00 p.m. using the GoToMeeting platform. This meeting is open to the public and all are invited to join.

To join via phone, call (571) 317-3112 and use 975-839-549 as the access code.

To join from any internet conencted device, click on this link: https://global.gotomeeting.com/join/975839549

Question & Answer

Question: Because the proposal will be submitted virtually, can the signature be electronic?

Answer: Electronic Signatures are allowed.

Question: Page 31 – D. Section regarding Pre-employment and subsequent screenings. If the incumbent retains the contract, will all current employees need to get a Level 1 background check, credit check and drug screening?

Answer: No. However, if a current employment has not received the Level 1 screening, this will need to be conducted. Pre-employment screenings are required prior to employment and as indicated in the Respondent’s own policy. New contractor staff will be required complete Level 1 screening as indicated in the RFP document.

Question: Page 31 – D. Section regarding Pre-employment and subsequent screenings. How often will this be required? Will this cost be allowable to bill back to the grant?

Answer:The requirement is that the eventual contractor/subrecipient has a policy relating background screenings and are to follow that policy as it relates to frequency. Screenings conducted prior to the contract begin date are not reimbursable. Screenings conducted after the contract begins would be an allowable expense.

Question: Just to confirm there are only 2 areas (questions) to complete in the Proposal Abstract Att B?

Answer: Yes. That is correct.

Question: Can attachments and addendums be added, charts, graphs to illustrate the proposal? If so, where would that be added in the order?

Answer: Respondent attachments are permitted and should be included at the end of the required attachments. The list of required attachments is found page 43 of the RFP document.

Question: On the required documents, The Project Narrative Template, does this required information start on Page 12 of the RFP with the Project Narrative and ends on page 29 with the Special Considerations?

Answer: Yes. Section V. of the RFP provides information related the Project Narrative Template.

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